Besprechungsplaner

The Meeting Planner helps you find the best time for meetings when participants are in different time zones. Add your attendees' locations and see overlapping business hours visualized to pick the optimal meeting time.

Finding Optimal Meeting Times

The best meeting time falls within business hours for all participants. For widely separated time zones (e.g., US and Asia), perfect overlap may not exist, and someone will need to compromise with early morning or late evening times.

How to Use the Planner

1. Add each participant's time zone or city
2. View the overlap grid showing each person's local time
3. Green cells indicate business hours (9 AM - 6 PM)
4. Find columns where all participants have green cells
5. Select a time that works for everyone

Tips for Global Teams

• Rotate meeting times so the same people don't always sacrifice
• Record meetings for those who can't attend live
• Consider async communication for non-urgent topics
• Use shared calendars that display multiple time zones

Related Calculators

Convert specific times with our time zone converter. Count business days with the business days calculator. Track time differences with the time duration calculator.